Secure dataroom is an online collaboration platform that simplifies due-diligence and reduces the timeframe for M&A and deal making while providing a guarantee of safety. It allows buy-side as well as sell-side teams to manage the full lifecycle of a transaction from start to finish with confidence.
What makes a secure dataroom different from file-sharing websites like Dropbox is the fact that it’s focused on the enterprise and allows users to be organized and permissions to be granted at granular levels. Analytics can also provide insights into usage (e.g. when, how and from where your data is being used). Many of them have advanced features, like the ability to prevent downloading and copying (a big no-no) or the ability to display documents in a way that can’t be scanned. Many of them use industry-leading encryption to scramble sensitive information and use multi-factor authentication to ensure that the user attempting to login is the one who is requesting access.
The most secure datarooms allow users to download PDF files for offline viewing. But, if users print these files on physical printers or save them to file drivers for various reasons, they will lose the security which is applied to the original data within the virtual data room.
If you can extract these downloaded files from the data room or other systems and then open them on a computer, without connecting to the Internet this is a complete denial of the reason for using a secure data room to store M&A due diligence as well as litigation, compliance, and other documents that are sensitive and need to be secured to devices and not transferring to servers. We recommend a DRM-based system that locks files onto devices rather than servers. This makes it impossible to remove them from devices and share them with others.
https://getdataroom.com/5-tips-on-choosing-a-data-room-provider/
